Audit Proof storage in the cloud with ArchiveKeeper
The digital transformation is in full swing – companies of all sizes are faced with the challenge of making their IT infrastructure flexible, scalable and legally compliant. Particularly in the area of document archiving, there is a clear trend towards outsourcing to public clouds. With ArchiveKeeper, we are bringing a modern, tamper-proof document storage solution to the marketplaces of leading public cloud providers such as Amazon Web Services (AWS), Microsoft Azure and Google Cloud Platform (GCP). The aim is to make digital archiving as easy, secure and efficient as possible for companies – while remaining fully compliant with applicable legal requirements.
Why document archiving is moving to the cloud
Companies are increasingly turning to cloud-based archiving solutions to meet today's heightened demands for agility and efficiency. Traditional on-premises systems quickly reach their limits when it comes to scalability, maintenance or cross-location collaboration. A cloud solution, on the other hand, offers numerous advantages.
With ArchiveKeeper, authorised users can access archived documents anytime and anywhere – whether they are in the office, working from home or on the road. This not only makes day-to-day work easier, but also increases efficiency, as the required information is always available. The solution supports modern working models and enables flexible, location-independent use without compromising on security or data protection.
ArchiveKeeper automatically scales with the data volume, without any manual intervention. Regardless of whether a company needs to archive a few gigabytes or several terabytes, the underlying cloud infrastructure grows with the requirements. This means: no bottlenecks, no long waiting times and a high-performance platform that always keeps pace with the company's growth.
By providing ArchiveKeeper via public cloud marketplaces, it is ready to use in a few minutes – without the need for complex installation or infrastructure setup. Companies not only save time, but also costs for hardware, maintenance and IT personnel. The usage-based billing ensures full cost transparency and makes the solution particularly attractive for companies of all sizes.
ArchiveKeeper automatically scales with the data volume, without any manual intervention. Regardless of whether a company needs to archive a few gigabytes or several terabytes, the underlying cloud infrastructure grows with the requirements. This means: no bottlenecks, no long waiting times and a high-performance platform that always keeps pace with the company's growth.
By providing ArchiveKeeper via public cloud marketplaces, it can be up and running in minutes – without the hassle of installation or infrastructure setup. Not only do companies save time, but they also save on hardware, maintenance and IT personnel costs. The pay-per-use billing ensures full cost transparency and makes the solution particularly attractive for companies of all sizes.
ArchiveKeeper enables cross-departmental access to relevant documents, regardless of departmental or national borders. Teams can access information centrally, which accelerates processes and significantly improves collaboration. Role-based access rights ensure that each person sees exactly the information that is relevant for their work – in a secure and controlled manner.
The use of leading public clouds offers a highly available infrastructure with integrated redundancy. ArchiveKeeper stores data across multiple availability zones, which reduces downtime to a minimum. Even if there is a fault in a data centre, access to documents is guaranteed – for maximum security and business continuity.
However, these advantages also come with new requirements – particularly with regard to data protection, compliance and audit security.
What is audit-proof archiving?
Audit security is a central aspect of digital document storage – especially for companies that archive tax-related or business-critical data. Audit-proof archiving means that information may no longer be changed or deleted after it has been stored without this being documented. In addition, every change must be logged in a traceable and transparent manner. These requirements arise from various legal and regulatory requirements, e.g. the GoBD (Principles of Proper Management and Retention of Books, Records and Documents in Electronic Form), the General Data Protection Regulation (GDPR) and industry-specific standards such as ISO 27001 or BSI IT-Grundschutz.
ArchiveKeeper: The intelligent solution for audit-proof archiving in the cloud
ArchiveKeeper is our powerful platform for audit-proof document storage – developed to meet the highest requirements for compliance, data protection and security. By providing it via public cloud marketplaces, we are making access to secure archiving even easier and more flexible.
By using ArchiveKeeper on public cloud marketplaces, companies can integrate archiving into their existing cloud strategies without having to worry about complex installations or infrastructure management. Billing is transparent and handled by the respective provider, and scaling automatically adjusts to actual demand.
Compliance in the cloud: ArchiveKeeper meets the highest requirements
One of the biggest challenges of archiving in the cloud is compliance with legal requirements and internal compliance guidelines. ArchiveKeeper was developed specifically to meet these requirements – across the borders of individual countries or industries.
In an increasingly regulated digital business world, the ability to unequivocally track every access and change to documents is a crucial factor for compliance and risk management. ArchiveKeeper offers comprehensive audit trail functionality for this purpose: every instance of access to an archived document – be it reading, editing, deleting or moving – is automatically logged with an exact timestamp, the user ID and the action performed. This ensures seamless traceability of all activities within the system. This audit data is tamper-proof and can be exported and evaluated for internal or external audits or regulatory reviews. This transparency is essential, particularly in industries with high regulatory requirements, such as finance, healthcare or public administration. ArchiveKeeper helps companies not only to meet legal requirements, but also to build a high level of internal control capability and trust with stakeholders.
Information security is a central component of any modern archiving solution – especially when it comes to sensitive or business-critical data. ArchiveKeeper meets all the requirements of the IT-Grundschutz Compendium of the German Federal Office for Information Security (BSI), as well as the internationally recognised ISO/IEC 27001 standard for information security management systems (ISMS). The solution integrates technical and organisational measures (TOMs), such as secure authentication procedures, role-based access concepts, encryption at the transport and storage levels, and regular security updates. In addition, ArchiveKeeper is designed so that all security-related processes are documented, verifiable and optimisable in the sense of a continuous improvement process. For companies, this means the highest level of security at both the organisational and technical level – and the certainty of being well-prepared in the event of an audit or certification. ArchiveKeeper is not only an archiving tool, but also a central component of a comprehensive security strategy.
For which applications is ArchiveKeeper suitable?
ArchiveKeeper (/products/ArchiveKeeper/) is highly versatile and suitable for a wide range of industries and use cases, including:
- Accounting and bookkeeping: long-term archiving of incoming and outgoing invoices, delivery notes and accounting records
- Human resources: archiving of employment contracts, payslips and application documents
- Contract management: Secure storage of customer contracts, framework agreements and licence documents
- Healthcare & pharmaceutical: GDPR- and GxP-compliant archiving of patient data and study documents
- Public sector: Long-term archiving in accordance with municipal archiving laws
Easy deployment via public cloud marketplaces
Another major advantage of ArchiveKeeper is that it can be quickly and easily deployed via public cloud marketplaces. Organisations can subscribe to the solution directly via the platform of their choice and seamlessly integrate it into their existing cloud environment – whether in a single or multi-cloud strategy.
- Benefits of deployment via marketplaces:
- Fast booking and commissioning
- Centralised billing via existing cloud account
- Automatic updates and maintenance
- Certified security standards of the cloud providers
- Flexible terms and pricing models
This allows companies to get started quickly – without high investment costs or long implementation phases.
Future-proof and scalable: Why ArchiveKeeper is the right choice
With ArchiveKeeper, companies not only get a highly secure, legally compliant archiving system, but also a solution that grows with their requirements. Thanks to its integration into public clouds, ArchiveKeeper is future-proof and can be flexibly expanded – whether it's through integration with DMS, ERP or workflow systems or through the use of modern technologies such as AI-based document analysis.
Conclusion: A new approach to archiving – with ArchiveKeeper in the public cloud
Digital ArchiveKeeper is more than just document storage – it is a central building block for compliance, efficiency and future-proofing. With ArchiveKeeper on the marketplaces of leading public clouds, we offer companies a smart, secure and fully audit-proof solution that can be flexibly integrated into existing processes.
Step into the future of digital archiving now – with ArchiveKeeper in the cloud.